Microsoft Publisher Vs Indesign: Which is Better for You?

Are you a business owner or designer who is trying to decide whether to use Microsoft Publisher or Adobe InDesign for your design projects? This can be a difficult decision to make since both programs offer powerful features and capabilities. In this article, we’ll compare Microsoft Publisher and Adobe InDesign, looking at their features, pros and cons, and more, so that you can make an informed decision about which one is right for you. Let’s get started!

Microsoft Publisher Adobe InDesign
Used to create and design professional publications, e.g. brochures, newsletters, magazines, posters, and more. Used to create complex print designs such as books, magazines, posters, and more.
Easy to use with pre-made templates. Requires more technical skills and knowledge.
Less expensive than InDesign. More expensive than Publisher.
Not suitable for creating complex layouts. Suitable for creating complex layouts.

Microsoft Publisher Vs Indesign

Microsoft Publisher Vs Indesign: Comparison Chart

Feature Microsoft Publisher Adobe InDesign
Price $99.99 $239.88
Platform Windows Windows/MacOS
Design UI Simple and easy to use Advanced and complex
Design Flexibility Limited Complete flexibility
File Formats .pub, .pdf .indd, .pdf
Typography Basic typography Advanced typography
Image Editing Basic image editing Advanced image editing
Page Layout Page layout is limited Complete page layout control
Printing Printing options are limited Printing options are extensive
Support Limited support Extensive support
Target Audience Novice-level designers and business professionals Professional-level designers and publishers


Microsoft Publisher Vs Indesign


Microsoft Publisher is an entry-level desktop publishing application from Microsoft, differing from Microsoft Word in that it is designed for layout and design rather than text composition and proofing. On the other hand, Adobe InDesign is a professional-level desktop publishing and typesetting software application produced by Adobe Systems. It is used to create printed materials such as posters, flyers, magazines, newspapers, and books.

Design and Layout

Microsoft Publisher has a wide range of design and layout options, allowing users to create professional-looking documents with ease. It has many pre-made templates for a variety of projects and can be customized to fit any need. It also offers a variety of tools for manipulating text, images, and graphics. On the other hand, Adobe InDesign offers more advanced design and layout options, such as precise control over text, including tracking, kerning, leading, and paragraph spacing. It also offers more control over images, such as the ability to create image frames and place multiple images within a single frame.


Microsoft Publisher comes with a limited selection of fonts, but users can also access a large library of free and paid fonts online. Adobe InDesign has a larger selection of fonts, both free and paid, but it can also access the same library of fonts available to Publisher.


Microsoft Publisher is designed to print documents to a variety of paper sizes, including standard letter and legal sizes. It also offers a wide range of printing options, such as single-sided or double-sided printing, and it can also be used to create PDF documents. Adobe InDesign offers more advanced printing options, such as the ability to print to a variety of paper sizes, as well as the ability to print multiple pages on a single sheet of paper.

File Formats

Microsoft Publisher can save documents in the .pub format, as well as in PDF and XPS formats. Adobe InDesign can save documents in its own .indd format, as well as in PDF, HTML, and XML formats.


Microsoft Publisher is compatible with both Windows and Mac operating systems. Adobe InDesign is also compatible with both Windows and Mac operating systems, as well as with mobile devices.


Microsoft Publisher is available as part of the Office 365 subscription, which starts at $6.99 per month. Adobe InDesign is available as part of the Creative Cloud subscription, which starts at $19.99 per month.


Microsoft Publisher Vs Indesign


  • Microsoft Publisher is much easier to use than Indesign.
  • Microsoft Publisher is much cheaper than Indesign.
  • Microsoft Publisher offers more comprehensive templates.


  • Microsoft Publisher has limited design capabilities.
  • Microsoft Publisher does not have the same level of compatibility as Indesign.
  • Microsoft Publisher is not as powerful as Indesign.

Microsoft Publisher Vs Indesign: Which Is Better?

In conclusion, both Microsoft Publisher and Adobe InDesign offer comprehensive tools for creating attractive and professional documents. Microsoft Publisher is the better choice for users who need a simple program for quickly producing documents. On the other hand, Adobe InDesign is the more powerful program, and is best for more complex projects that require more features and more control over the design of the document. In general, the decision between the two comes down to the user’s needs and the type of document they are creating.

Related Faq Of Microsoft Publisher Vs Indesign

Question 1: What is Microsoft Publisher?

Answer: Microsoft Publisher is a desktop publishing program developed by Microsoft and included in the Microsoft Office suite. It is used for creating professional-looking documents such as newsletters, brochures, flyers, postcards, and other print materials. It is also capable of creating webpages and other digital materials. It includes a wide range of design tools and features such as page layout and design, drawing and illustration, and text formatting. Publisher is best suited for producing quick, basic print and web materials.

Question 2: What is Adobe InDesign?

Answer: Adobe InDesign is a professional page layout and design program developed by Adobe. It is often used by graphic designers, publishers, and other professionals who need to create high-quality print materials. InDesign is capable of creating complex print layouts with sophisticated typography, images, and graphics. It also includes many advanced features such as cross-referencing, color management, and interactive elements. InDesign is the standard for creating professional-level print documents.

Question 3: What are the main differences between Publisher and InDesign?

Answer: The main difference between Microsoft Publisher and Adobe InDesign is the level of sophistication and control offered. Publisher is easy to use and provides a range of tools and features for creating basic print and web materials. InDesign, on the other hand, provides more advanced features and tools for creating sophisticated print materials. InDesign also provides more control over the layout and design of documents, allowing users to create complex and professional-looking documents.

Question 4: What type of projects is each program best suited for?

Answer: Microsoft Publisher is best suited for creating quick, basic print and web materials. It is a good choice for creating newsletters, brochures, flyers, postcards, business cards, and other types of documents. Adobe InDesign is best suited for creating professional-level print materials such as magazines, books, newspapers, and other complex documents.

Question 5: What are the system requirements for each program?

Answer: The system requirements for Microsoft Publisher depend on the version being used. The minimum requirements for Publisher 2016 are Windows 7 or 8.1, and 1GB of RAM. The system requirements for Adobe InDesign are more stringent. The minimum requirements for InDesign CC 2018 are Windows 7 or 8.1, and 4GB of RAM.

Question 6: What is the cost of each program?

Answer: Microsoft Publisher is included in the Microsoft Office suite, which is available for purchase or as a subscription. The cost of a one-time purchase of Office 2016 ranges from $149.99 to $399.99, depending on the version. Adobe InDesign is available as part of Adobe Creative Cloud, which is a subscription-based service. The cost of a Creative Cloud subscription is $20.99 per month for individuals, or $79.49 per month for businesses.

Microsoft Publisher Tutorial

Microsoft Publisher and Adobe InDesign are both powerful tools for creating professional documents. Microsoft Publisher is a great choice for users who are just starting out and need a simple, user-friendly program that is easy to learn. Adobe InDesign is a more complex program that can be used to create complex documents and is a great choice for experienced designers who need a tool with more control and flexibility. Both programs have advantages and disadvantages and it is up to the user to decide which one is best for their needs. No matter which program you choose, you will have a powerful tool for creating stunning documents.

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